Fresh 2026

Customer (AR) payment reconciliation

How to reconcile accounts receivable invoices and payments with customer accounting systems using the Merge Accounting API.

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Your user authorizes your application to access their accounting service (e.g., QuickBooks Online, NetSuite) via an OAuth or similar authorization flow through Merge Link.

The following steps will cover the business logic you will need to configure in your backend to interact with Merge's Unified API. "Settings" data refers to all information related to customers, accounts, items, and tracking categories. To do this, we will access four endpoints:

Sync your customer's chart of accounts by using the 

**GET** /accounts

 endpoint.




  You can use the 

  `classification`

   and 

  `parent_account`

   fields to compile account types and hierarchy!




Follow the steps outlined in the 

["Sync Customers or Suppliers" use case](/merge-unified/use-cases/sync-customers-or-suppliers)

 to sync your customers in your system with the third party.



If your customer has classes, locations, or departments configured, you can retrieve them from the accounting platform with 

**GET** /Tracking Categories

.



Utilize the 

**GET** /items

 endpoint to pull in your customer's products, goods, and services.

Retrieve all invoices for all customers:

Use the 

**GET** /Invoices

 endpoint to access all invoices, and set the 

`type`

 query param = 

`ACCOUNTS_RECEIVABLE`

 to filter to only AR invoices.



Look at the 

`balance`

 and 

`status`

 fields to find invoices that are not fully paid.

Based on the reconciliation process that occurs within your platform, you'll programmatically create payments and/or invoices.

If an Invoice does not exist for a receipt of money, create an Invoice using the 

**POST** /invoice

 endpoint and corresponding Payment using the 

**POST** /payment

 endpoint.



If an Invoice is not yet paid, create a Payment against the Invoice using the 

**POST** /payment

 endpoint.



If you need to update an Invoice or Payment in the accounting platform, you can use 

**PATCH** /invoice

 or 

**PATCH** /payment

 endpoints.

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